The Archive Reference Policy
The Hoard Museum’s Archive acquires and preserves for use by the public, those documents, photographs, maps, video and audio recordings, digital materials, published materials, and other resources that are of historical significance to the Fort Atkinson area.
The archive is open during regular museum hours, though access to materials is completely dependent on staff availability. Appointments are preferred.
At each visit, all researchers must register in the Visitor’s Logbook, providing their name, address, date and research topic. Each user must also have on file a signed copy of the registration form indicating that they have read and agreed to abide by the archive’s regulations.
- Coats, briefcases, purses, backpacks and other containers are not permitted in the research area. Please leave them with staff.
- No ink of any kind may be used in the research area; use pencils only. Laptops may be brought into the archive and used to take notes.
- Smoking, eating and drinking are prohibited in the archives.
- All archival material must be handled carefully. Use only one folder at a time and keep the papers in their existing order. Do not place books face down. Do not lean or press on archival materials. Do not trace maps or the records. When handling photographs please use the gloves provided, use both hands and handle only on the edges.
- No material in the archive may be removed from the research area.
- Researchers are advised that it is their responsibility to obtain copyright clearance to publish or otherwise reproduce or distribute archival material. The Fort Atkinson Historical Society is not responsible for copyright issues.
- If publishing material from the archives, please credit the archives as follows: Hoard Historical Museum, accession # or file folder title, Fort Atkinson, WI. Photographs should be credited to Hoard Historical Museum, Fort Atkinson, WI.
Photocopies of material will be provided at the rate of 25 cents a page. Some material may not be photocopied. This includes items the staff judge to be in too fragile a condition; items that are too large such as all bound newspapers; items that may have been restricted by the donor; and all photographs which can now be reproduced digitally. To order a reproduction of a photograph, please ask staff for a Photographic Reproduction Price List and Order Form. Reproduction of an archival image by use of a digital camera is prohibited.